For premium tier events, RocketJudge staff does the set up for you. We recommending coordinating this as far out into the future as possible- minimum 14 days. For limited tier set up, click here.
If you are using our Registration system, please contact us before you launch your website (duplicate registration systems are very confusing).
Needed Information You Must Share with RocketJudge
Email your RocketJudge contact the following details:
Event Timing Information
Send this as soon as possible.
Are you running a practice round? (Recommended to run the day or days before your event, can be done asynchronously)
How many rounds do you have, and what time is each round?
Are you hosting a clinical category? If so, what time is that round?
When does your event start?
When does your event end?
Registration
Send this as soon as possible.
Do you want to use our Registration system for Judges?
Do you want to use our Registration system for Competitors?
Do you want to collect payment?
You will need to send your list of questions to us to prepare your form. We can usually turn around forms within 48 hours.
Messages
This should be completed one week before the competition date at minimum.
Your RocketJude contact will send you the draft messages that will be sent to judges to share their RocketJudge ballots with them. You will need to add any relevant details (location, parking, etc.).
Timeline
Your RocketJude contact will develop your timeline with you via email. This is our recommended timeline:
Two months or more before competition: RocketJudge staff and director finalize registration and event timing details above (director response and approval required)
One month before competition: Director launches registration link
Seven days before competition: RocketJudge staff confirms competitor and judge registrations (director response required)
NOTE: If RocketJudge is not doing the registrations, competitor and judge information must be shared five days in advance
Five days before competition: RocketJudge staff uploads judges and competitors
Four days before competition: Director reviews RocketJudge set up and troubleshooting guide
Three days before competition:
Registration closes for Judges
RocketJudge staff emails judges, opens practice round for testing (if practice round is scheduled)
Director emails RocketJudge with any changes
Day before competition:
Registration closes for Competitors
RocketJudge staff emails judges with reminder message
Director emails RocketJudge with any changes
Day of competition:
RocketJudge staff available 9-5 central time via chat (fast) and email (slow) for troubleshooting
End of competition:
RocketJudge staff available 9-5 central time via chat (fast) and email (slow) for troubleshooting and explaining Results tab if there are questions
Director must download results and prepare their own results page for sharing scores, etc.