Use the Messages tab to send emails to judges, target specific groups based on ballot activity, and schedule messages.
1. Open the Message Form
Go to the Messages tab and click Create a New Message.
2. Enter the Email Subject
In the Subject Line field, enter the subject that judges will see in their inbox.
3. Select Recipients
Under Recipient Type, select Judges. Then, use the Subset dropdown to choose which judges should receive the email.
4. Select Subset
Available subsets:
All Judges
Judges who have opened the ballot
Judges who have not opened the ballot
Judges who have voted
Judges who have not voted
Judges who have completed the ballot
Judges who have not completed the ballot
These options help you target specific groups, such as judges who still need to open or complete their ballots.
5. Click Add Recipient
Click Add Recipient to add the selected group. The group will appear in the recipient list. You can add multiple groups or remove a group using the X beside it.
6. Write the Email
Use the Email Body editor to write and format your message. You can use the available tools to format text, add links, and insert other supported content.
7. Configure Add-ons
Use the Add-ons section to include additional event information when available:
Include event schedule in email? Adds the event schedule to the email.
Include ballot link in email to Judges? Adds a ballot link for judges.
Enable the options relevant to your message.
8. Schedule the Email
In Schedule Send, select the date and time you want the email sent.
Leave this field blank to save the message as a draft.
9. Create and Review the Message
Review the subject, recipients, email content, and scheduling settings. Click Create Message to create the message.
The message will appear on the Messages page, where you can preview it, check the recipient list, or use Send Now to send it immediately when available.